Invoice Status

1. The Most Common Invoice Statuses
   

   1. Missing Workflow - If SEMINE fails to find a suitable workflow for the invoice, it will end up in this status.
      
      It is not possible to manually associate workflows with an invoice.
      
      There are mainly two options to help the invoice proceed to the next status.
      
      1. A: Change Workflow
         Create or modify the workflow to match the content of the invoice
         
         
      2. B: Change Invoice
         Change the content of the invoice to match the search fields in the workflow
         
         
      3. Continue
         Then click on "Continue," "Revalidate," or "Restart Workflow" to let the Semine workflow reevaluate the invoice against the current workflow so that it moves on to the next status in the workflow.
         
         
         
         
   2. Duplicate - When SEMINE receives an invoice, it searches for other invoices with the same invoice number from the same supplier within the same client/company. If SEMINE finds a similar invoice, the status is set to duplicate. The duplicate status is similar to archived with one exception; if you still want to submit the invoice for approval, you can change the invoice number.
      
      
   3. Unknown Supplier - If SEMINE fails to identify the supplier, the invoice will be placed in this status. SEMINE matches based on account number and organization number, so the status often indicates that it is a new supplier or that the supplier has changed the account number.
      
      
   4. For Review - This is the status that indicates the invoice is still in the workflow and assigned to a user.
      
      
   5. Posting - This status is a temporary status that comes right after a controller has posted the invoice. Then the invoice is ready to be retrieved from the integration and moved to ERP. If the invoice gets stuck in this status, it means that the integration failed to post the invoice to ERP.
      
      
   6. Posted - When the integration confirms that the cost invoice and manual entries have been retrieved and delivered to ERP, the invoice will get this status.
      
      
   7. Posted PO - When the integration confirms that the purchase invoice has been retrieved and delivered to ERP, the invoice will get this status.
      
      
   8. Error in Posting - If an invoice has failed in posting to ERP, this status will occur. The ERP system may have sent an error message back, which will be displayed in the invoice's comment field.
      
      

2. Workflow
   
   

   1. Approved - When the workflow(s) are completed, the status will change from under review to approved.
      
      
   2. Rejected - When an invoice is assigned to a user in SEMINE, the person has the option to reject the invoice. In those cases, the invoice status will change to Rejected, and a controller must decide whether the invoice should be routed to someone else or archive the invoice.
      
      
   3. Paused - A user can pause an invoice that is with them, for example, waiting for a credit note.
      
      
   4. Unknown Buyer - In settings, a controller has the option to choose that invoices should not go through the workflow without the buyer's reference being filled out. If this option is selected, invoices without the buyer's reference filled will get this status.
      
      
   5. New - The new status is for manual vouchers that do not necessarily require a workflow. Also, Purchase invoices that are not matched or matched with a workflow.
      
      

3. Accounting System

   1. Paid - Depending on ERP, SEMINE can retrieve the paid status. ERP controls the payment, and if the invoice has a paid status in ERP, it can be synchronized back to SEMINE.
      
      
   2. Partially Paid - Depending on ERP, SEMINE can retrieve the paid status. ERP controls the payment, and if the invoice has a partially paid status in ERP, it can be synchronized back to SEMINE.
      
      

4. Internal Statuses

   1. 1. Pre-Control - This is an internal status all invoices go through. You can use the rule engine to stop specific invoices at this status.
         
         
      2. Credit Note Processing - This is an internal status all invoices go through. You can use the rule engine to stop specific invoices at this status.
         
         
      3. Processing - This is an internal status indicating that the invoice is in the enrichment process. It will apply AI suggestions, periods, and dimension capture.
         
         
      4. Project- This is an internal status all invoices go through. You can use the rule engine to stop specific invoices at this status.
         
         

      5. Internal Statuses
         Validation Error - This is an internal status all invoices go through. You can use the rule engine to stop specific invoices at this status.

5. Other Statuses

1. Moved - A controller has the ability to move the invoice from one company in the organization to another. If this function is used, the invoice in the original company will be marked as Moved.
   
   
2. Archived - This is a status almost like deleted. In SEMINE, you do not have the option to delete an invoice completely due to traceability. But a controller has the option to archive an invoice so that the invoice is not posted to ERP.