Receipt of Goods and Separate Receipt Messages

This article covers goods receipt and custom receipt messages in SEMINE.

Under settings - purchase order, you can choose whether to activate support for goods receipt or not. This determines whether you should synchronize custom receipt messages from ERP upon goods receipt or not. This needs to be clarified in advance with the integration manager regarding what your ERP system integration supports.

There will be an ongoing synchronization of goods receipt (applies to both with and without receipt messages), so that automatic matching is also possible in cases where the invoice is received and matched against the purchase order before the goods receipt is made in ERP. In later goods receipts in ERP, the matching service will look for purchase invoices tagged with the purchase order number. Automatic matching will be performed if the invoice line has a full match with the purchase order line and there is available quantity for matching.

Alternatively, the user must perform manual matching.

Overview

1. Activate support for goods receipt - YES
2. Activate support for goods receipt - NO

Activate support for goods receipt - YES

If you have activated support for goods receipt under settings, separate receipt messages will be generated from ERP upon receiving goods, i.e., when a user actively reports goods receipt in ERP. When activating goods receipt and receipt messages, in addition to the purchase order number and PO line number, you will also need to deal with the goods receipt number synchronized from ERP during matching. Goods receipt and PO line number must be selected to validate the match between invoice lines and one or more purchase orders, as well as to process the purchase invoice to ERP.

In the invoice list, goods receipt numbers will be displayed on an purchase invoice if they are filled in at the header level.

The invoice below shows that goods receipt number 5225 is synchronized from ERP on purchase order 00005225, applied to the invoice header, and thus copied to the invoice line.

The goods receipt column at the bottom of the invoice lines contains a dropdown list, allowing you to choose from the different goods receipt numbers related to the purchase order filled in on the same invoice line.

And similarly for PO line number below.

Activate support for goods receipt - NO

If you have not activated support for goods receipt under settings, separate receipt messages will not be generated from ERP upon receiving goods, i.e., when a user actively reports goods receipt in ERP. When matching, you only need to deal with the purchase order number and PO line number on the invoice lines, as goods receipts are accumulated on the purchase order, not on separate receipt messages. Purchase order number and PO line number must be selected on the invoice lines to validate the match between invoice lines and one or more purchase orders, as well as to process the purchase invoice to ERP.

In the invoice header on a purchase invoice, we only deal with purchase order numbers since we have not activated separate receipt messages.

In the invoice list, goods receipt numbers are also not available.

On a purchase invoice, there are dropdown lists in the purchase order and PO line number columns.

During matching, we see that you only need to deal with the purchase order number and PO line number on the invoice lines, as goods receipts are accumulated on the purchase order, not on separate receipt messages.