How to Send and Upload Invoices in SEMINE

Uploading and Receiving Invoices in SEMINE

You can send invoices to SEMINE in two ways:

Email:
Send the invoice to [e-mail]
(Replace orgnumber with your company’s organization number.)

This qorks both for XML (in PEPPOL-compliant UBL format(, PDF and TIF-files. 

Direct upload:
Click Upload in SEMINE → select the correct client → drag and drop the invoice (PDF or TIF only).

Processing time:
Most PDF invoices are processed within short time. Some may take longer due to heavy traffic, poor scan quality, or large file size. The maximum processing time is 24 hours.

Important Information

• Only invoices are processed automatically.
  Expense forms, travel claims or other documents are not part of the invoice workflow in SEMINE and must be handled separately.

• One invoice per PDF.
  If multiple invoices are included in the same PDF, only the first one will be processed. The rest will be ignored.

• File quality affects processing.
  Blurry scans, many pages, or complex files may take longer to process.

• Faster flow:
  Share the receiving address ([e-mail]) directly with your suppliers to ensure invoices go straight into the system without delays.

If the Invoice Doesn’t Appear

If the invoice hasn’t appeared in SEMINE after 24 hours, you should:

• verify that the PDF is actually an invoice

• check that the email was sent to the correct address

• ensure the file is not encrypted or password-protected

Track Your Invoices in DocFlow

Once you’ve uploaded or sent an invoice to SEMINE, you can track its status in DocFlow.
Here you’ll find an overview of all received documents and where they are in the process.

In DocFlow you can:

• View all invoices received — whether sent by email or uploaded manually

• Follow the status of each invoice (e.g., Received, Processing, Forwarded, or Done)

• Easily search by date, supplier, file name, or invoice number

• Click directly into the invoice in SEMINE to process it further

If an invoice remains in “Forwarded” status for a long time, it usually means it’s still being processed. For unusually long processing times, check file quality and the receiving address.

Tip: DocFlow is the fastest way to confirm that an invoice has actually reached SEMINE.

Go to full DocFlow article