Visma.net - ERP Documentation – Semine

Semine is developing a self-service solution to allow customers to set up integration between Visma.net and Semine through a dedicated user interface in Semine. Separate documentation is being prepared to perform this integration setup.

The points in this document are dedicated to the setup required for the integration between ERP and Semine to function.

User in Visma.net to Semine

Create access in Visma.net to Semine to be used in the integration. We recommend creating a unique email address for the integration user. This user should have the following roles in all main companies and associated subsidiaries/branches that will use Semine:

Financials administrator
Financials user

Suppliers

Bank details:
- Must be registered with bank account and organization number
- Foreign suppliers must have a value in BIC/SWIFT
Purchase settings:
- It is important for the customer to be aware of the link between Tax Zone and Tax Number, as well as Tax Codes and Tax Number
- Tax Calculation Model should be "Tax Settings" for each supplier

Posting keys

Semine retrieves active posting keys with "expense" as the code type. Examples of posting keys are illustrated below.

Cost carriers

Semine retrieves active accounting dimensions under Register-ID SUBACCOUNT and corresponding Segment number.

Relationships to accounts or cost carriers in Visma.net to Semine

Visma.net's API does not support transferring relationships to accounts or cost carriers. This must be maintained manually in Semine.

VAT

Proportional deduction: This is retrieved directly from the tax number in Visma.net, for example as shown below under 14D. The integration with Semine transfers the rate as a distribution key entered in the Cost rate field on the relevant tax number in Semine.

Reverse charge VAT to, for example, tax code 86: In Semine, it is recommended to set up a fixed relationship to the accounts used for this, using tax number 12R. Semine will apply tax code 86 during posting, triggering reverse charge VAT to 12R and 17.

Payment method – do not remit

If the "do not pay" option is marked in Semine on an invoice, and it is not to be remitted, it is necessary for the customer to have set up payment method 9 – do not remit in Visma.net.

Incoming invoice

The customer must specify whether they want posted invoices from Semine to Visma.net to have document status Balanced or Open:
- Open allows the invoice to be available immediately in the Autopay module in Visma.net
- Balanced allows the customer to correct the invoice during incoming invoice processing, and the customer is responsible for completing the invoice processing in Visma.net before Autopay can be used.
Known issues with posting
- Visma.net sends error messages back to Semine after posting in case of errors.
- One of these may be "Error creating supplierInvoice. Department of SubID do not exist. Check each supplier and look for dimensions/cost carriers that are inactive. Inactive values on the supplier card will stop the transfer from Semine to Visma.net even if this value was not sent from Semine.
- Visma.net also requires a value for all cost carriers. Make sure that, for example, 000 or another dummy value is entered in all fields not used.