Split Keys

The distribution keys in SEMINE are set up in the settings. These help you distribute costs in a fixed allocation. They can be selected manually during the processing of the invoice, but can also be set up using automation if there are fixed allocations. They can also be configured to be applied automatically using rules or chosen manually on the invoice when you allocate them.

See also: Splitting and grouping of invoice lines

Setting up a distribution key

Go to settings and select distribution keys.

Then choose "create distribution key", give it the name you want so that you can easily find it again, and then set up the distribution as you wish.

Inside the distribution key, you can add and remove rows depending on how many areas it should be distributed to.

The default choice is "From invoice," and the distribution key will then take what is already filled out on the line you want to distribute. For example, if you only want a distribution on the departments in the company, you leave everything except the percentage and the column for the department with "From invoice." This way, you can preserve the rest of the accounting that has been done (e.g., main account and/or other dimensions).
If you prefer it to be left blank in other fields, choose the "blank" option.

The sum of the distribution key must always be 100%, and the overview easily shows if it is not:

To set up a rule on the distribution key, proceed to automation:

After creating the automation rule, choose the conditions that should trigger the distribution key to be activated.
In the example below, we have set up invoices from the supplier XYZ and if the invoice line contains the word "License," the distribution key "New demo key" should be activated.